Alabaster CityFest Sponsorship Form

In order to offer this free event to the community, we depend on generous contributions from our sponsors. Monetary sponsorships are the most helpful, but we are open to discuss in-kind sponsorships if your goods or services are relevant to the event. Or we accept tax-deductible donations to Alabaster Arts Council, a non-profit 501c3 organization, and can use those donations toward educational grants and scholarships, which frees up remaining sponsorships for community entertainment.

Don't Wait to Fill This Form Out -- The Sooner the Better!
In order to take advantage of all Sponsor Advertising Opportunities, we need your information by April 1st. After this date, we will include your business in all advertising opportunities that have not been finalized.
Are you interested in a MONETARY sponsorship or an IN-KIND sponsorship?*
In other words, will you be contributing CASH, or are you hoping to exchange equipment use, food or a skilled service in exchange for sponsorship?
- Monetary Sponsorship
- In-Kind Sponsorship
Sponorship Level (Monetary)*
- Title ($25,000)
- Diamond ($15,000)
- Platinum ($10,000)
- Gold ($5,000)
- Silver ($3,000)
- Bronze ($1,000)
- Patron ($500)
Sponorship Level (In-Kind)*
Choose the sponsorship level based on the "suggested" value of your contribution. Alabaster Arts Council will review and confirm with you the approved value.
- Platinum ($10,000+ value)
- Gold ($5,000 - $9,999 value)
- Silver ($3,000 - $4,999 value)
- Bronze ($1,000 - $2,999 value)
- Patron ($500 - $999 value)
In-Kind Contribution*
Please provide specific details of what you will be providing in exchange for sponsorship recognition. Include a suggested value to be reviewed by CityFest Committee.
Business Name*
Business Address*
Street Address Address Line 2 City State ZIP Code
Sponsor Website
IMPORTANT: Please fill this out so that we can include a link to your business website from our cityfest website. And depending on your level of sponsorship, we may also include a link to your website using social media.
Primary Contact Person
Contact Name*
First Last
Cell Phone*
Alternate Phone
Email*
Enter Email Confirm Email
Choose Your T-Shirt Sizes
As a CityFest Sponsor, you will receive complimentary CityFest T-Shirts. Please choose the sizes and qty for each shirt, using the info below to find the total number of shirts allotted for your sponsorship level.

Patron Level = 2 shirts total	Bronze Level = 4 shirts total	Silver Level = 8 shirts total	Gold Level = 16 shirts total
Platinum Level = 20 shirts total	Diamond Level = 30 shirts total	Title Level = 60 shirts total

Yth SM
Yth MED
Yth LG
Adult SM
Adult MED
Adult LG
Adult XL
Adult 2XL
Adult 3XL
Adult 4XL
Vendor Exhibit Booth During Event
WAIT - We need your T-Shirt Sizes! Did you provide this info ABOVE?*
- Yes, I provided all sizes
- No, but I will email sizes to cityfest@alabastercityfest.com ASAP!
Would you like to reserve a sponsor vendor booth?*
A 10x10 arts & crafts or informational vendor booth is complimentary (by request) with all Sponsorship Levels. A 15x15 food vendor booth will be considered with GOLD ($5,000) level sponsorships or higher. Additional booth space can be requested but must be approved by AAC.
- Yes
- No
Type of Vendor Booth Needed*
- Informational or Arts & Crafts Booth
- Food Vendor
Informational or Arts & Crafts Booth*
- 10' x 10' ($0 - complimentary w/sponsorship)
- 10' x 20' ($0 - complimentary w/sponsorship)
- 10' x 30' ($0 w/Bronze Sponsorship or Higher)
- 10' x 40' ($0 w/Silver Sponsorship or Higher)
Food Vendor Booth*
- 15' x 15' ($0 - w/Gold Sponsorship or higher)
- 15' x 30' ($0 - Gold Sponsorship or higher; discuss for approval)
- 15' x 45' ($0 - Gold Sponsorship or higher; discuss for approval)
NOTE: Certificate of Insurance May Be Required*
All food vendors must provide proof of insurance ten (10) days prior to the festival. Non-food vendors may be required to provide coverage of insurance as determined by the Alabaster Arts Council. Read sections 2 and 5 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
NOTE: CityFest accepts no responsibility for Vendor's property*
Alabaster Arts Council, or CityFest, does not accept any responsibility for Vendor's property. It is the responsibility of the Vendor to make sure his/her equipment and other personal belongings are completely covered and secured. Read section 7 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
NOTE: Hold Harmless and Indemnification Agreement*
I have read the "Hold Harmless and Indemnification Agreement" (section 20), as well as the "Limitation of Damages" statement (section 21) in the Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/), and I fully understand and agree.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
Product Description
Briefly describe all products to be sold in your vendor space, or services being represented. For any food-related items, include approximate pricing. All food items must be listed for Health Department approval. NOTE: NO soft drinks or bottled water (or anything competing with our co-title sponsor) will be sold or handed out for free by Vendors. Vendors are allowed to sell only non-soft drink/non-bottled water beverages with prior approval through the CityFest Vendor Coordinator.
Briefly Describe All Products/Services*
Electricity
Do you need Electricity for your Vendor Booth?*
Limited electricity available, so we need to know if you require electricity. As a vendor, you must provide your own extension cords. Subject to inspection.
- No electricity needed
- Yes - 110V Outlet (up to 20 AMPS - standard outlet)
- Yes - 220V Outlet (up to 30/50AMPS)
Ice Available During Event -- Will you need ice?*
We will have a freezer with 7.5 lb bags of ice for $3 each, available for any vendor who would like to purchase ice during the event. But we need an idea of how many bags to stock. This is not a commitment, but only a gauge to help us stock inventory.
- Yes, definitely!
- No - I will bring my own ice if any is needed
- Possibly, if I run out of my own
How many bags of ICE do you think you'll need?*
7.5 lb bags for $3 each. Again, this isn't a commitment. This is to help us gauge inventory to have available during the event.
Your Company Logo
UPLOAD YOUR COMPANY LOGO HERE
FOR NEW SPONSORS (excluding Patron Level): We will need a high resolution vector image logo (.eps or .ai format) in order to print correctly on t-shirts and other advertising materials. If you have a high resolution .jpg image, please send that as well.
FOR NEW PATRON SPONSORS: We will need a good resolution .jpg image of your logo for our website. Your company will be listed in text on other advertising materials.
FOR RETURNING SPONSORS: Unless your logo has been changed since your last sponsorship, we should have what we need on file already.
Drop files here or

Max. file size: 512 MB.
Additional Questions or Comments?
If you have any comments or questions that need to be sent our way, please add those here. Thanks!
Sponsorship Payment Options*
- I'd like to mail a check
- I'd like to pay vi PayPal
- I'd like to pay online by Credit Card
Mail Your Check to:
Alabaster Arts Council
1109 1st Street South
Alabaster, AL 35007
Pay via PayPal
Search for "Alabaster Arts Council" or "cityfest@alabastercityfest.com" and select payment type "Friends and Family".
Pay Online by Credit Card
We will send you an invoice by email from squareup.com. You can then pay by credit card online.

We offer incredible sponsorship benefits, depending on your sponsorship level.

If you are planning to set up a complimentary vendor booth, please review the Vendor Guidelines.

Alabaster CityFest Sponsorship Form

Don't Wait to Fill This Form Out -- The Sooner the Better!

Primary Contact Person

Choose Your T-Shirt Sizes

Vendor Exhibit Booth During Event

Product Description

Electricity

Your Company Logo

Mail Your Check to:

Pay via PayPal

Pay Online by Credit Card