Don't Wait to Fill This Form Out -- The Sooner the Better!
In order to take advantage of all Sponsor Advertising Opportunities, we need your information by April 1st. After this date, we will include your business in all advertising opportunities that have not been finalized.
Are you interested in a MONETARY sponsorship or an IN-KIND sponsorship? *
In other words, will you be contributing CASH, or are you hoping to exchange equipment use, food or a skilled service in exchange for sponsorship?
Sponsorship Level (Monetary) * Sponsorship Level (In-Kind) *
Choose the sponsorship level based on the "suggested" value of your contribution. Alabaster Arts Council will review and confirm with you the approved value.
In-Kind Contribution *
Please provide specific details of what you will be providing in exchange for sponsorship recognition. Include a suggested value to be reviewed by CityFest Committee.
Business Name * Business Address
* Sponsor Website
IMPORTANT: Please fill this out so that we can include a link to your business website from our cityfest website. And depending on your level of sponsorship, we may also include a link to your website using social media.
Primary Contact Person Contact Name *
Cell Phone * Alternate Phone Email * Choose Your Complimentary T-Shirt Sizes
Your sponsorship includes complimentary Alabaster CityFest T-Shirts. The quantity you receive depends on your Sponsorship Level. Please include the quantity of shirts you'd like per size, with the TOTAL within your sponsorship allotment.
Patron Level = 2 shirts total Bronze Level = 4 shirts total Silver Level = 8 shirts total Gold Level = 16 shirts total
Platinum Level = 20 shirts total Diamond Level = 30 shirts total Title Level = 60 shirts total Youth Small QTY Youth Medium QTY Youth Large QTY Adult Small QTY Adult Medium QTY Adult Large QTY Adult XL QTY Adult 2XL QTY Adult 3XL QTY Adult 4XL QTY Vendor Exhibit Booth During Event WAIT - We need your T-Shirt Sizes! Did you provide this info ABOVE? * Would you like to reserve a sponsor vendor booth? *
A 10x10 arts & crafts or informational vendor booth is complimentary (by request) with all Sponsorship Levels. A 15x15 food vendor booth will be considered with GOLD ($5,000) level sponsorships or higher. Additional booth space can be requested but must be approved by AAC.
Type of Vendor Booth Needed * Informational or Arts & Crafts Booth * Food Vendor Booth * NOTE: Certificate of Insurance May Be Required *
All food vendors must provide proof of insurance ten (10) days prior to the festival. Non-food vendors may be required to provide coverage of insurance as determined by the Alabaster Arts Council. Read sections 2 and 5 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
NOTE: CityFest accepts no responsibility for Vendor's property *
Alabaster Arts Council, or CityFest, does not accept any responsibility for Vendor's property. It is the responsibility of the Vendor to make sure his/her equipment and other personal belongings are completely covered and secured. Read section 7 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
NOTE: Hold Harmless and Indemnification Agreement *
I have read the "Hold Harmless and Indemnification Agreement" (section 20), as well as the "Limitation of Damages" statement (section 21) in the Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/), and I fully understand and agree.
Briefly describe all products to be sold in your vendor space, or services being represented. For any food-related items, include approximate pricing. All food items must be listed for Health Department approval.
NOTE: NO soft drinks or bottled water (or anything competing with our co-title sponsor) will be sold or handed out for free by Vendors. Food Vendors are allowed to sell only non-soft drink/non-bottled water beverages with prior approval through the CityFest Vendor Coordinator.
Briefly Describe All Products/Services * Photos of Your Booth & Merchandise
If you are selling merchandise at CityFest, you are required to forward photos of all merchandise being sold during the event. UPLOAD THEM HERE, or if you have any trouble, you can email photos to firstname.lastname@example.org. Forward those photos immediately, as they are part of the approval process. For Food Vendors, it would be very helpful to send photos of your electrical hookup so that we are sure to match your needs.
Drop files here or
Max. file size: 512 MB. Electricity Do you need Electricity for your Vendor Booth? *
Limited electricity available, so we need to know if you require electricity. As a vendor, you must provide your own extension cords. Subject to inspection. The cost of electricity is waived to sponsors.
I have read and understand the Alabaster CityFest Vendor Guidelines (sections 1 - 25). *
As a CityFest Sponsor, we try to work with you one-on-one, but we may forget to explain all the vendor details. Be sure you read through Vendor Guidelines completely so that you have all the relevant details. https://www.alabastercityfest.com/vendor-application/
I understand that I will be unloading/loading at the curb of an 8 acre field, and hauling everything for my booth hundreds of yards... *
I have read Section #9 in the vendor guidelines and I understand that there is a tight window for loading and unloading, and that I can only park at the curb for a short period of time to unload/load the contents of my booth. And that I will need a wagon, carts or bins with wheels to roll EVERYTHING to my booth, which requires walking and hauling everything for hundred of yards. No vehicle is allowed on the grass! Anyone who drives their vehicle on the grass is subject to prosecution.
Your Company Logo UPLOAD YOUR COMPANY LOGO HERE FOR NEW SPONSORS (excluding Patron Level): We will need a high resolution vector image logo (.eps or .ai format) in order to print correctly on t-shirts and other advertising materials. If you have a high resolution .jpg image, please send that as well.
FOR NEW PATRON SPONSORS: We will need a good resolution .jpg image of your logo for our website. Your company will be listed in text on other advertising materials.
FOR RETURNING SPONSORS: Unless your logo has been changed since your last sponsorship, we should have what we need on file already.
Drop files here or
Max. file size: 512 MB. Additional Questions or Comments?
If you have any comments or questions that need to be sent our way, please add those here. Thanks!
Sponsorship Payment Options * Pay Online by Credit Card
We will send you an invoice by email from squareup.com. You can then pay by credit card online.
Pay via PayPal
Search for "Alabaster Arts Council" or "email@example.com" and PLEASE select payment type "Friends and Family" so that no additional fees are added.
Mail Your Check to:
Alabaster Arts Council
1109 1st Street South
Alabaster, AL 35007